Accounts & Administration

Accounts & Administration
Job Details :

We are hiring Accountant/administrator for Premier Auto Repair Workshop. • Job Type: Full-time • Pay: AED2,000.00 - AED3,000.00 per month

Requirements/Skills :

• Ordering Parts from Supplier • open job card • receiving payments • attending calls • managing the office documents • We will be providing training for the job software • advantage for people with similar experince.

Front desk/Receptionist

Front desk/Receptionist
Job Details :

We are seeking a friendly, reliable, and organized Front Desk Receptionist to join our team. The ideal candidate will have excellent communication skills, attention to detail, and a strong customer service focus. As the first point of contact for our patients, you will play a key role in creating a positive and welcoming environment. • Job Type: Full-time • Pay: AED6,000.00 - AED8,000.00 per month • Ability to commute/relocate: Jumeirah: Reliably commute or planning to relocate before starting work (Preferred) • Language: English fluently (Required)

Requirements/Skills :

Key Responsibilities: • Greet patients warmly and ensure they feel comfortable upon arrival. • Answer phone calls, respond to inquiries, and schedule appointments. • Verify and update patient information in the system. • Handle check-in and check-out procedures, ensuring accurate patient records. • Process insurance verifications and assist with billing questions. • Coordinate patient appointments, manage cancellations, and follow up on missed appointments. • Maintain a clean, organized reception area and clinic environment. • Ensure patient confidentiality and comply with HIPAA regulations. • Assist dental team with administrative tasks as needed. Requirements: • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred). • Previous experience in a front desk or customer service role (dental/medical office experience is a plus). • Strong verbal and written communication skills . • Ability to multitask and handle a fast-paced work environment. • Proficient in using computer systems, dental software, and office equipment. • Exceptional organizational skills and attention to detail. • Positive, friendly, and professional demeanor. • Ability to work well both independently and as part of a team. • Fluent in English language. Benefits: • Competitive salary based on experience. • Health insurance. • Paid time off. • Opportunity for career growth and professional development. • A supportive, team-oriented work environment.

Front Office Intern

Front Office Intern
Job Details :

Activate room keys using electronic key machine and reissue new room keys to guests as necessary. Communicate to appropriate staff that there are guests that are waiting for an available room. Advise guest of any messages received for them and send to room if required. Accommodate requests for room changes when possible. Supply guests with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities. Tag, store, and retrieve luggage from luggage storage, providing guests with proper claim tickets for their luggage. Identify and explain room features to guests. Ensure that any outstanding requests or problems from the previous day receive priority and are resolved. Arrange transportation for guests/visitors. Respond to all guest needs/requests.

Requirements/Skills :

Follow all company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests’ service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak to guests and co-workers using clear, appropriate and professional language. Support all co-workers and treat them with dignity and respect. Partner with and assist others to promote an environment of teamwork and achieve common goals. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move up and down a ladder. Move up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS: • Education: High school diploma or G.E.D. equivalent. • Related Work Experience: No related work experience. • Supervisory Experience: No supervisory experience. • License or Certification: None

Front Desk Agent

Front Desk Agent
Job Details :

As a Front Desk Agent at Millennium Airport Hotel Dubai, you are responsible for providing a warm and welcoming experience to guests during their stay. Your primary focus is to efficiently handle check-in and check-out processes, respond to guest inquiries, and ensure a smooth and positive experience throughout their visit. Additionally, you will maintain accurate guest records, handle reservations, and collaborate with other departments to meet guest needs and expectations. Your friendly and professional demeanor will contribute to creating a memorable and enjoyable stay for our guests.

Requirements/Skills :

• Deliver efficient, courteous, and prompt service to ensure a high level of customer satisfaction from the moment guests arrive until their departure. • Personally greet guests by name if known, escorting them to their rooms to create a sense of anticipation and welcome. • Conduct in-room and hotel familiarization, assisting guests with inquiries or requests related to hotel activities. • Stay informed about hotel information and local services, including operating hours, promotions, events, attractions, and other relevant details to effectively respond to guest queries. • Maintain awareness of daily rate levels and occupancy levels for accurate decision-making. • Adhere to Front Desk cashiering standards, ensuring precise handling of all incidental charges using computerized Front Office systems. • Process accounts seamlessly from check-in to check-out, ensuring the accurate posting of all incidental charges. • Safeguard guest privacy by refraining from disclosing any guest details. • Demonstrate a thorough understanding of the hotel's policies, procedures, and service standards, possessing comprehensive knowledge of hotel facilities and current events. • Uphold environmental, health, and safety standards in alignment with organizational policies. • Adhere to the company’s environmental, health, and safety procedures and policies.

Receptionist

Receptionist
Job Details :

Part of the determined expansion of My Business Consulting DMCC, we are looking for professional and result-driven Receptionist for our offices in Jumeirah Lakes Tower. • Salary AED 3500 to AED 4500 per month, depending on work experience. • All benefits as per the UAE Labour Law with a strong employee-friendly environment • Company Visa and Health Insurance • Office location in front of the DMCC metro station • Working hours 9:00 AM to 6:00 PM from Monday to Friday • A guarantee of our company strongly investing in your self-development and professional growth

Requirements/Skills :

• Min. 1-3 years’ work experience in UAE working in a fast-paced, result-oriented environment. • Proficiency in oral and written English language is mandatory; • Advanced computer user • Smart professional and presentable appearance at all times. • Highly independent, can work under pressure and dedicated toward his/her responsibilities • Effective team player • Responsible for full reception duties creating a welcoming and positive environment for anyone visiting our offices. • Responsible for Company Assets, maintaining an inventory, coordinating with suppliers and ensuring low cost. • Responsible for safe keeping and proper endorsement or hand-over of Company Assets. • Responsible for scheduling usage of all available meeting rooms, ensuring guests are welcoming and settled in the meeting rooms with refreshments, ensuring all technology is working. • Assistance to Database department, coordinating for all tasks and take over of Database responsibilities in absence of the Database controller. • Responsible for arranging local and international courier and ensuring that fees are updated and relevant coupons are available at any time. • Responsible in collecting posts and registered mails in PO Box every other day, providing to MD before archiving with database controller. • Ensures that Office Clerk maintains high level of cleanliness, orderliness and neatness in offices 703, 704 and 705, includes: toilets, pantries, storage areas, refrigerators and corridors and disposal of garbage every time and watering plants once a week. Ensures all electrical units (A/C, printers, lights, and plugs) are turned off. Remind colleague to maintain everything in proper order and cleanliness. • Provides accurate assistance to HR Manager when needed for daily operations.

Office Assistant

Office Assistant
Job Details :

Zapegg Tax Consultant is seeking a reliable and organized Office Assistant to support our daily administrative operations in Dubai. This role is perfect for someone who thrives in a fast-paced environment, has strong attention to detail, and enjoys multitasking. If you are looking for an opportunity to contribute to a professional and dynamic workplace, we would love to hear from you!

Requirements/Skills :

• Perform general administrative tasks, including answering phone calls, managing emails, and handling correspondence. • Maintain and organize office records, files, and documentation. • Assist in scheduling meetings, appointments, and travel arrangements. • Support the HR and finance teams with data entry and record-keeping. • Ensure the office is well-stocked with necessary supplies and coordinate with vendors as needed. • Handle incoming and outgoing mail and deliveries. • Provide general support to employees and visitors as required. Qualifications & Skills: • High school diploma or equivalent; a diploma in administration is a plus. • Previous experience in an office assistant or administrative role preferred. • Strong organizational and multitasking abilities. • Proficiency in Microsoft Office (Word, Excel, Outlook). • Good communication and interpersonal skills. • Ability to handle confidential information with discretion.

Front Office Clerk

Front Office Clerk
Job Details :

A Front Office Clerk provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required.

Requirements/Skills :

As Front Office Clerk, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Receptionist contributes to the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards: • Achieve positive outcomes from Guest queries in a timely and efficient manner • Ensure an efficient reception experience for Guests, including check in/out, and complete audit procedures, as required • Ensure that both the Front Office Manager and Reception Supervisors are kept fully aware of any relevant feedback from guests and, or, other departments • Demonstrate a high level of customer service at all times • Attend appropriate training courses, when required, and assist with the Night Team's training and development efforts • Demonstrate a knowledge of hotel room categories, room rates, packages, promotions and other general product knowledge necessary to perform daily duties • Maximize room occupancy and use up-selling techniques to promote hotel services and facilities • Use the correct procedures regarding the acceptance of foreign currencies, credit cards and cash in accordance with the hotel credit policy • Comply with hotel security, fire regulations and all health and safety legislation • Act in accordance with policies and procedures when working with front of house equipment and property management systems • Follow company brand standards • Assist other departments, as necessary What are we looking for? Front Office Clerk serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: • Previous experience in a customer-focused industry • Completed high school certificate or equivalent • Positive attitude and good communication skills • Commitment to delivering a high level of customer service • Excellent grooming standards • Ability to work on your own and as part of a team • Competent level of IT proficiency It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: • Previous experience in cash handling

Front Office Supervisor

Front Office Supervisor
Job Details :

A Front Office Supervisor assists in management of daily Front Office operations and works with customers and Guests as part of a project used to demonstrate capabilities required in the hotel management sector.

Requirements/Skills :

As a Front Office Supervisor Intern, you will assist in management of daily Front Office operations and work with customers and Guests as part of a project used to demonstrate capabilities required in the hotel management sector. A Front Office Supervisor Intern is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards: • Supervise the efficient operations of reception including check in/out procedures • Support team members in handling guest requests and enquiries to ensure a positive outcome is achieved • Ensure that both the Front Office Manager and Reception Supervisors are kept fully aware of any relevant feedback from Guests and/or other departments • Demonstrate a high level of customer service at all times • Advise team of any special events or VIP Guests in the hotel for events or for general accommodations • Understand thoroughly all hotel room categories, room rates, packages, promotions and other general product knowledge necessary to perform daily duties • Monitor the appearance, standards and performance of the Front Office Team with an emphasis on training and teamwork • Maximize room occupancy and use up-selling techniques to promote hotel services and facilities • Ensure Team Members have current knowledge of all room categories, room rates, packages, promotions, local area and other general product knowledge necessary to perform their duties • Demonstrate positive leadership characteristics, which inspire Team Members to exceed standards • Act in accordance with fire, health and safety regulations and follow the correct procedures when required • Act in accordance with policies and procedures when working with front of house equipment and property management systems • Follow and adhere to company brand standards • Assist other departments wherever necessary and maintain good working relationships with Team Members • Work with your Manager to identify a specific project to complete during your internship placement What are we looking for? Front Office Supervisor serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: • Previous experience in a customer-focused industry • Desire to progress within the Hospitality industry • Positive attitude and good communication skills • Commitment to delivering a high level of customer service • Excellent grooming standards • Ability to work on your own and as part of a team • Competent level of IT proficiency It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: • Previous supervisory experience • Previous experience in the hotel industry

Office Manager

Office Manager
Job Details :

• Oversee and manage daily office operations to ensure a smooth workflow. • Supervise administrative staff and assign tasks efficiently. • Maintain office supplies, equipment, and vendor relationships. • Handle correspondence, scheduling, and document management. • Assist in budget preparation and expense tracking. • Ensure compliance with company policies and local regulations. • Coordinate meetings, events, and travel arrangements. • Support HR-related activities such as onboarding and employee engagement.

Requirements/Skills :

• Bachelor’s degree in Business Administration or a related field. • Proven experience as an Office Manager or in a similar administrative role. • Strong organizational and leadership skills. • Excellent communication and problem-solving abilities. • Proficiency in MS Office and office management software. • Ability to multitask and work under pressure.

Bilingual Administrative Assistant- AI Trainer

Bilingual Administrative Assistant- AI Trainer
Job Details :

DataAnnotation is committed to creating quality AI. Join our team to help train AI chatbots while gaining the flexibility of remote work and choosing your own schedule. We are looking for a bilingual professional to join our team and teach AI chatbots. You will have conversations in both Arabic and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say. • Job Type: Contract • Pay: From AED91.82 per hour

Requirements/Skills :

Benefits: • This is a full-time or part-time REMOTE position • You’ll be able to choose which projects you want to work on • You can work on your own schedule • Projects are paid hourly, starting at $25+ USD per hour, with bonuses for high-quality and high-volume work Responsibilities (both in Arabic and English): • Come up with diverse conversations over a range of topics • Write high-quality answers when given specific prompts • Compare the performance of different AI models • Research and fact-check AI responses Qualifications: • Fluent in Arabic + English • A bachelor's degree (completed or in progress) • Excellent writing and grammar skills • Strong research and fact-checking skills to ensure accuracy and originality

Finance Assistant

Finance Assistant
Job Details :

We are looking for a dedicated Finance Assistant to join our team in Dubai, UAE. The ideal candidate will assist in various financial and HR administrative tasks, ensuring smooth operations and compliance with local regulations. This full-time position offers the opportunity to support critical functions within our organization and contribute to our continued growth.

Requirements/Skills :

Finance Support: • Payments Register Maintenance: Monitor and maintain the payments register, ensuring accurate recording of all financial transactions. Oversee accounts receivable and payable for timely processing. • Bookkeeping Support: Assist with daily bookkeeping tasks such as data entry, reconciliations, and maintaining organized financial records. • VAT Submissions: Help prepare and submit VAT returns and related documentation in line with UAE regulations. Stay informed about VAT law updates. • Support for Consolidated Audits: Assist with the preparation of financial statements and collaborate with audit teams by providing documentation and responses as needed. • Ad hoc Financial Tasks: Participate in various financial projects and collaborate with other departments on cross-functional initiatives. HR Administration in UAE: • Payroll Calculation: Assist in calculating and processing payroll, ensuring accuracy and compliance with UAE labor laws. • WPS System Management: Help manage and ensure timely processing of salaries through the Wage Protection System (WPS). • Health Insurance Management: Maintain relationships with health insurance providers, handle employee enrollments, renewals, and claims. • Employee Visa Management: Track and control the expiration, renewal, and issuance of employee visas, working closely with the PRO to ensure compliance. • Collaboration with PRO: Work in tandem with the Public Relations Officer (PRO) to ensure all employee documentation is processed efficiently and aligns with UAE government requirements. Requirements: • Bachelor's degree in Finance, Accounting, Business Administration, or a related field. • 5+ years of experience in finance, accounting, and HR administration. • Familiarity with UAE labor and visa regulations. • Proficiency in Microsoft Office, particularly Excel, and familiarity with payroll and accounting software. • Excellent organizational skills and attention to detail. • Proactive approach and strong communication skills.

Administrative Assistant/Secretary

Administrative Assistant/Secretary
Job Details :

An Administrative Assistant/Secretary is a skilled professional who provides administrative support to the top Management Executive. They handle various tasks, such as managing schedules, travels, handling correspondence, organizing meetings, and maintaining records, ensuring smooth operations and effective communication. • Maintain diary, arrange meetings and appointments and provide reminders • Handling executives’ requests and queries appropriately • Make travel arrangements, attend meetings. • Take dictation and minutes and accurately enter data • Produce reports, presentations and briefs

Requirements/Skills :

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position • Full comprehension of office management systems and procedures • Excellent knowledge of MS Office • Proficiency in English • Exemplary planning and time management skills • Research skills digitally • Ability to multitask and prioritize daily workload • High level verbal and written communications skills • Discretion and confidentiality • High School degree; additional qualification as personal assistant would be considered an advantage Job Type: Full-time Pay: AED3,500.00 - AED4,000.00 per month Experience: • Microsoft Excel: 2 years (Required) • Microsoft Powerpoint: 1 year (Required)

STORES ASSISTANT

STORES ASSISTANT
Job Details :

• You will be responsible to provide an excellent and consistent level of administrative support. • The Stores Assistant is responsible to assist the team in the smooth operation and efficient running of the Stores department while meeting department’s objectives.

Requirements/Skills :

• Ideally with 1 year experience in Purchasing/Receiving/Store management. • Basic computer skills particularly in the use of MS Office.

Front Office Executive / Executive Secretary

Front Office Executive / Executive Secretary
Job Details :

We are seeking a dynamic and organized professional to manage front office operations and provide executive support. The ideal candidate should have prior experience in administrative roles, excellent communication skills, and the ability to handle financial tasks efficiently.

Requirements/Skills :

• Minimum of 2 years of experience • Fluent in English • Basic accounting knowledge is a must

Front Desk Receptionist

Front Desk Receptionist
Job Details :

This job vacancy is for female candidates. We are looking for a professional and friendly Customer Service Receptionist to join our team in Dubai. Job Type: Full-time Pay: AED3,500.00 - AED4,500.00 per month

Requirements/Skills :

• The ideal candidate will provide excellent customer service to visitors, clients, and customers while performing various administrative duties. • This role requires a person who is organized, friendly, and capable of handling customer inquiries efficiently. • The work is based in Dubai. Company visa, health insurance, annual leave tickets and other benefits included.

Office Assistant

Office Assistant
Job Details :

Maintains office operations by receiving and distributing communications; maintaining supplies; picking-up and delivering items; serving customers and scanning manual medical records.

Requirements/Skills :

• Collects medical records. • Arranges medical records systematically. • Scans manual medical records to be uploaded into the electronic medical records. • Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information. • Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations. • Updates job knowledge by participating in educational opportunities. • Other duty assigned by the Head of the Department QUALIFICATIONS • At least a high school graduate or its equivalent. • The ability to understand what the customer wants. • The ability to cope with the pressure of fast-paced work. • Fluent spoken and written English. Spoken Arabic is advantageous but not essential.

Admissions Executive

Admissions Executive
Job Details :

• Admit patients by receiving booking forms/OT lists, confirming admitting privileges of physicians, interviewing patients, and entering patient information into the pre-admissions database. • Liaise with the insurance department to validate insurance coverage and/or payment/copayment for all scheduled patients. • Liaise with the insurance department by sending claim forms for emergency admitted cases upon admission in case of insurance network or non-network. • Confirm co-payments and patient acceptance of liability for excesses/insurance shortfalls. • Liaise with non-insured emergency admitted cases for payments or signing undertaking letters. • Communicate any queries or authorization from non-contracted insurances to RCM. • Maintain patient trackers for all in-house patients to update management regarding financial status. • Pre-register all patients on Meditech. • Liaise with the medical records department and/or bed manager to send midnight bed view reports (patient census reports) for occupancy purposes. • Ensure financial coverage and co-payment verification before discharge to prevent financial loss. • Confirm patient demographics on Meditech upon the patient's arrival at the admissions department. • Follow business process requirements regarding insurance form completion. • Collect payment of fees, insurance excess, or co-payments at the point of admission and provide invoices and receipts to patients. • Be competent in entry of payments and cash drawer routines in Meditech, ensuring all payments are balanced at the end of the shift. • Liaise with the bed manager and/or nurse managers to assign ward or room allocation and reallocation of beds. • Escort patients or arrange escorts to assigned rooms or wards. • Comply with departmental and hospital policies and guidelines. • Participate in meetings as required and contribute to the ongoing development of the department and hospital. • Create an environment that encourages teamwork, positive attitudes, and high morale. • Participate in other duties that may be assigned due to developing departmental requirements. • Participate in shift roster scheduling to ensure continuous coverage in the admissions department. • Comply with all OSH and infection control policies, standards, and procedures and cooperate with hospital management to meet these requirements. • Work in accordance with documented OSH procedures and instructions. • Be familiar with emergency and evacuation procedures. • Notify OSH hazards, incidents, near misses, and issues, and assist with the preparation of risk assessments and incident reports. • Comply with waste management procedures and policies. • Attend applicable OSH/Infection control training programs, mock drills, and awareness programs. • Use appropriate personal protective equipment and safety systems.

Requirements/Skills :

• Admit patients by receiving booking forms/OT lists, confirming admitting privileges of physicians, interviewing patients, and entering patient information into the pre-admissions database. • Liaise with the insurance department to validate insurance coverage and/or payment/copayment for all scheduled patients. • Liaise with the insurance department by sending claim forms for emergency admitted cases upon admission in case of insurance network or non-network. • Confirm co-payments and patient acceptance of liability for excesses/insurance shortfalls. • Liaise with non-insured emergency admitted cases for payments or signing undertaking letters. • Communicate any queries or authorization from non-contracted insurances to RCM. • Maintain patient trackers for all in-house patients to update management regarding financial status. • Pre-register all patients on Meditech. • Liaise with the medical records department and/or bed manager to send midnight bed view reports (patient census reports) for occupancy purposes. • Ensure financial coverage and co-payment verification before discharge to prevent financial loss. • Confirm patient demographics on Meditech upon the patient's arrival at the admissions department. • Follow business process requirements regarding insurance form completion. • Collect payment of fees, insurance excess, or co-payments at the point of admission and provide invoices and receipts to patients. • Be competent in entry of payments and cash drawer routines in Meditech, ensuring all payments are balanced at the end of the shift. • Liaise with the bed manager and/or nurse managers to assign ward or room allocation and reallocation of beds. • Escort patients or arrange escorts to assigned rooms or wards. • Comply with departmental and hospital policies and guidelines. • Participate in meetings as required and contribute to the ongoing development of the department and hospital. • Create an environment that encourages teamwork, positive attitudes, and high morale. • Participate in other duties that may be assigned due to developing departmental requirements. • Participate in shift roster scheduling to ensure continuous coverage in the admissions department. • Comply with all OSH and infection control policies, standards, and procedures and cooperate with hospital management to meet these requirements. • Work in accordance with documented OSH procedures and instructions. • Be familiar with emergency and evacuation procedures. • Notify OSH hazards, incidents, near misses, and issues, and assist with the preparation of risk assessments and incident reports. • Comply with waste management procedures and policies. • Attend applicable OSH/Infection control training programs, mock drills, and awareness programs. • Use appropriate personal protective equipment and safety systems. QUALIFICATIONS • Diploma or degree holder with MS Office knowledge and typing skills. • Good command of oral and written English; Arabic is desirable but not mandatory. • Prior experience working in an Admission Office or Patient Service Area. • Minimum of 2 years of experience in the healthcare industry.

Admin cum Customer Service

Admin cum Customer Service
Job Details :

-Reporting to management and performing admin duties - Arranging and scheduling appointments, meetings, and events. -Must have basic knowledge in Accounts - Manage all accounting transactions. - Must be proficient in MS Office Applications such as Word, Excel and Outlook. -Keep updated records of office expenses and costs. -Maintain the general office filing system.

Requirements/Skills :

• Exhibits polite and professional communication via phone, e-mail, and mail. • Strong attention to detail and confidentiality • Experience in Real Estate is an advantage • Excellent communication skills • Preferably Tagalog Job Type: Full-time Pay: AED3,500.00 - AED4,000.00 per month Experience: • admin: 1 year (Preferred)

Administration Assistant

Administration Assistant
Job Details :

UTEC is currently seeking to hire an Administration Assistant on a full-time, permanent basis for their team in Abu Dhabi, UAE. The Administrative Assistant will provide administrative support required by Business Unit Director, Operations Manager, Project Manager and or their delegate.

Requirements/Skills :

- Provide administrative support to the Business Unit, including general clerical, receptionist, and project-based work. - Compose and/or edit correspondence, reports, memoranda, and other material, ensuring content accuracy and completeness. - Assist with personnel logistics, including hotel bookings and flight arrangements. - Support visa applications, liaise with visa agents, handle government work permit approvals, health insurance, company documents, and office tenancy. - Monitor all offshore and office personnel movements and work deployments. - Validate and monitor offshore personnel expense submissions. - Maintain offshore personnel expense records by entering processed personnel expenses. - Provide direct administrative support to offshore personnel on an ad hoc basis, handling personnel welfare issues. - Assist the Operations Team with general clerical, receptionist, and project-based work. - Liaise with travel providers to schedule flights, arrange visas, hotels, and rental car accommodations for regional employees, and provide itineraries in a timely manner. - Ensure route and carrier options are appropriate based on project needs and employee departure points. - Research alternative travel options when preferred choices are unavailable. - Perform quality control (QC) checks on regional travel logs for accuracy. - Review global travel provider invoices, verifying accuracy, correct project codes, and supporting documents. - Liaise with Safety Training and Medical Centers to coordinate efficient and cost-effective offshore personnel medical and safety training schedules. - Monitor travel and lodging costs, perform cost comparisons, and seek cost-saving opportunities. - Maintain a high level of confidentiality for company and customer information. - Support document requirements for tender prequalification as required by the commercial team.

Office Assistant / Office Boy

Office Assistant / Office Boy
Job Details :

• Maintain office cleanliness and organization • Serve tea/coffee and refreshments • Assist with office errands and deliveries • Stock and manage office supplies • Support staff with miscellaneous tasks

Requirements/Skills :

• Friendly and professional attitude • Strong organizational skills • Ability to work independently • Basic knowledge of office supplies Why Join Us: 1. Competitive salary 2. Friendly work environment 3. Growth opportunities

Office Admin

Office Admin
Job Details :

We looking for Office Admin/Secretary for our office located in Dubai silicon Oasis. Applicant should have a good experience in Microsoft office and able to manage the office according to the Policy and Criteria. - Preparing Quotations and Receiving orders . -Creating Invoices and handling documents . -Mails Management /other online procedures . -Booking appointments for Managers . -Office Opening/Closing .

Requirements/Skills :

- Should have an Excellent Experience in Microsoft office . - Preferred Experience in Medical Supplies Job Types: Full-time, Contract Contract length: 24 months Pay: AED2,500.00 - AED3,500.00 per month

Assistant Manager School Faciltiies

Assistant Manager School Faciltiies
Job Details :

• Assist in managing the day-to-day operations of the facility while ensuring compliance with all local and regulatory regulations. • Supervise and manage facility staff, including maintenance staff and security personnel. • Ensure all safety regulations and procedures are in place and followed at all times. • Maintain and update records for equipment, systems, and supplies used in the facility. • Manage inventory and order necessary supplies and equipment. • Implement and maintain standard operating procedures for facility operations. • Facilitate communication between departments and ensure a cohesive work environment. • Collaborate with other facility managers to develop and implement best practices for facility management. • Conduct regular inspections of the facility and report any issues or necessary repairs.

Requirements/Skills :

• Bachelor’s / Master's degree or equivalent work experience. • Experience in managing a facility and a team of employees. • Strong communication and interpersonal skills. • Ability to establish and maintain professional relationships with staff, vendors, and clients. • Strong organizational and problem-solving skills. • Ability to work independently and manage multiple tasks simultaneously. • Knowledge of safety regulations and procedures. • Proficiency with Microsoft Office and facilities management software.

Admin & Social Media Administrator

Admin & Social Media Administrator
Job Details :

• Manage social media accounts to engage with potential customers. • Collect and track customer data for follow-ups. • Schedule and book interviews with prospective clients. • Process payments and maintain accurate records. • Create and post engaging marketing content on social media. • Provide administrative support to the Director and Deputy Director. Job Types: Full-time, Permanent, Fresher Pay: From AED2,500.00 per month

Requirements/Skills :

• Bachelor's degree in Marketing, Business, or a related field. • Strong English communication skills (written & spoken). • Excellent organisational and multitasking abilities. • Social media management experience (Facebook, Instagram, LinkedIn, etc.). • Ability to interact with international clients professionally. Preferred: • Background in customer service or sales support. • Familiarity with education or travel sectors.

Sales Assistant cum Admin

Sales Assistant cum Admin
Job Details :

Job Type: Full-time Pay: From AED3,000.00 per month Language: • English (Preferred) Application Deadline: 25/03/2025 Expected Start Date: 24/03/2025

Requirements/Skills :

• Assist the sales team • Manage documentation and maintain records • Regularly conduct stock counts, and update records. • General Admin & Coordination • Record transactions in the accounting system.

Receptionist

Receptionist
Job Details :

We are seeking a dynamic and pleasant personality to manage the front desk of our organization. The ideal candidate must have excellent communication skills, strong administrative abilities, and a proactive attitude. Key Responsibilities: • Manage front desk operations, including welcoming guests and handling inquiries. • Maintain professionalism in communication via phone calls and emails. • Assist in administrative tasks and office coordination. • Prepare and manage documents using Microsoft Word, Excel, and PowerPoint. • Support internal teams with office-related tasks. • Ensure smooth daily operations and assist in scheduling meetings. Job Type: Full-time Pay: AED2,000.00 - AED2,500.00 per month Experience: • receptionist: 2 years (Required)

Requirements/Skills :

• Fluent in English (spoken and written). • Proficiency in Microsoft Office (Word, Excel, PowerPoint). • Strong organizational and multitasking skills. • A team player with a positive and professional attitude. • Willingness to take on challenges and grow within the company.

HR & Admin Officer

HR & Admin Officer
Job Details :

HR & Administration officer with at least 4 years experience in a similar role in the UAE construction industry. Candidates should have Hands-on experience in payroll process, employee join procedures, visa process etc and need to know labor rules in UAE.

Requirements/Skills :

• Good analysis and problem-solving skills. • Should be able to work under pressure. • Should be able to coordinate with different departments. • Needs to have good communication and emotional balance. • Qualification: Bachelors • Candidates with previous experience in construction company is prefered. • Gender: Male candidates prefered. • Job Type: Full-time • Pay: AED5,000.00 - AED6,000.00 per month • Application Deadline: 25/03/2025

Admin Assistant

Admin Assistant
Job Details :

We are seeking a highly organized and detail-oriented Admin Assistant to join GMG. In this role, you will be responsible for providing comprehensive administrative support, ensuring seamless communication, and maintaining efficient document management within the division. You will handle various clerical tasks, coordinate correspondence, and assist in scheduling meetings and events.

Requirements/Skills :

• Performs general clerical duties to include but not limited to typing, photocopying, faxing, mailing, and filing • Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails • Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department • Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same • Coordinates and facilitates the supply and maintenance of office equipment, whenever required • Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc. • Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use • Develops and updates spreadsheets, documents, reports and presentations as per the requirement • Composes and types routine letters, memoranda, reports, presentations and minutes of meetings • Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate • Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department • Maintains confidentiality of documents and information received • Assists in the coordination, supervision, and completion of special projects as appropriate

Office Assistant

Office Assistant
Job Details :

We are seeking a reliable and proactive Office Assistant to ensure the smooth operation of our head office. The ideal candidate will be responsible for maintaining a clean and organised office environment, supporting various departments with administrative tasks.

Requirements/Skills :

1. Front Desk Duties: • Greet and assist visitors in a professional and friendly manner. • Manage incoming calls, direct them to the appropriate person or department, and take messages as needed. • Handle incoming and outgoing mail, packages, and courier services. 2. Office Assistance: • Assist in setting up meeting rooms and preparing them for scheduled events or gatherings. • Help in arranging office furniture as needed. • Monitor and restock office supplies, such as stationery, pantry items, and toiletries. • Update appointment calendars and schedule meetings/appointments. 3. Errands and Deliveries: • Run office-related errands, such as purchasing supplies or delivering documents. • Maintains supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies & ensuring timely replenishment. • Handle incoming and outgoing mail, packages, and other deliveries. 4. Cleaning and Maintenance: • Perform daily cleaning tasks, including mopping, dusting, and sanitizing all areas of the office. Maintain cleanliness in all office areas, including workstations, common spaces, and the pantry • Ensure restrooms are clean, well-stocked, and maintained throughout the day, including replenishing toiletries, hand soap, tissues, and air fresheners as needed, with all work documented and submitted as a checklist of tasks completed. • Dispose of waste properly and ensure trash bins are emptied regularly. • Report any maintenance issue to the Facility Management team. 5. Support to Various Departments: • Provide assistance to different departments with basic administrative tasks such as filing, photocopying, collating, printing and other adhoc tasks as assigned. • Collaborate with colleagues to ensure a smooth and efficient workflow. • Ensure strict confidentiality of sensitive information and documents at all times. 6. Attributes: • Punctual and reliable. • Attention to detail in cleaning and organizational tasks. • Initiative to identify and address areas that need cleaning or improvement. • Professional and courteous demeanour. Qualifications: • Minimum High School diploma or equivalent. • Proven experience in a similar role will be an added advantage. • Ability to prioritize tasks and manage time effectively. • Good communication and interpersonal skills. • Physical stamina and ability to lift and move moderate weights. • Ability to multitask and work independently.

Office Assistant

Office Assistant
Job Details :

FantoM International is looking for a dedicated Office Assistant to join our team! Job Responsibilities: • Office administration and coordination • Preparing quotations and invoices • Arranging deliveries and handling office calls • Sourcing and purchasing construction products at the best prices from the market • Coordinating with suppliers and conducting market visits

Requirements/Skills :

• Education: Engineering or Accounting background • Languages: Must be proficient in Hindi and English • UAE Driving License: Added advantage • Salary: 2000 to 2500 AED + Incentives

Admin Assistant

Admin Assistant
Job Details :

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention. • Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. • Coordinate team meetings and events and prepare agendas. • Assist in project management by tracking deadlines and facilitating communication. • Handle expense reporting, invoicing, and basic accounting tasks. • Liaise with vendors and clients, providing excellent customer service. Job Types: Full-time, Permanent Pay: AED2,500.00 - AED3,000.00 per month Experience: • admin: 2 years (Preferred) Language: • Tamil and English (Preferred)

Requirements/Skills :

• Proven experience as an administrative assistant or similar role. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) • Excellent organizational and time-management skills. • Preferred Female Candidates with Own Visa. • High school diploma or equivalent; associate or bachelor’s degree preferred.

Property Administrator

Property Administrator
Job Details :

Position Overview: We are seeking a dedicated and experienced Property Administrator to oversee and manage our 600 properties. The ideal candidate will have a proven track record in property management, a deep understanding of local real estate laws and regulations, and excellent interpersonal skills. Key Responsibilities: Tenant Relations: • Maintain positive tenant relationships by addressing inquiries, concerns, and maintenance requests promptly and professionally. • Ensure lease agreements are followed and enforce lease terms as necessary. • Coordinate tenant move-ins and move-outs, including inspections and security deposit handling. Property Maintenance: • Regularly inspect properties to identify maintenance needs and coordinate repairs with vendors or in-house maintenance staff. • Implement preventive maintenance programs to reduce repair costs and maintain property value. • Oversee repairing, cleaning, and other property upkeep tasks. • Coordinate and schedule maintenance and repair work with vendors and contractors. Financial Management: • Prepare and manage property budgets, ensuring expenses are in line with projections. • Collect rent, process payments, and handle delinquencies in accordance with company policies. • Maintain accurate financial records and provide regular reports to stakeholders. • Assist in rent collection, lease enforcement, and lease compliance. Leasing and Marketing: • Advertise available properties and coordinate showings. • Screen prospective tenants, conduct background checks, and execute lease agreements. • Implement effective marketing strategies to attract and retain tenants. • Prepare and maintain lease agreements, renewals, and lease-related documents. • Maintain accurate records of property-related documents, including leases, contracts, and Agreement from Developers • Knowledge of the Trakheesi and DLD portals (create contracts A, B, F, NOCs, MOUs, and tenancy contracts, among other things). • Ability to obtain electronic advertising permits. • Assist with the routine administrative tasks of the office. Legal Compliance: • Stay up to date with local, state, and federal laws and regulations pertaining to property management. • Ensure properties comply with safety and environmental standards. • Handle evictions, if necessary, in compliance with legal requirements. Team Management (if applicable): • Supervise and train property management staff, leasing agents, and maintenance personnel. • Foster a collaborative and productive work environment. Benefits: • Visa and Medical Insurance • SALARY: AED 5,500 – 6,500 depends on experience

Requirements/Skills :

• At least 2 years of property management experience. • Bachelor’s degree in business, Real Estate Management, or a related field (preferred). • Knowledge of local real estate laws and regulations. • Strong organizational, communication, and problem-solving skills. • Proficiency in property management software and Microsoft Office Suite. • Excellent interpersonal skills and the ability to build positive relationships with tenants, vendors, and team members.

Operations Manager

Operations Manager
Job Details :

Star Express Government Transaction Center is seeking a dynamic and experienced Operations Manager to lead our day-to-day operations and ensure the highest level of efficiency, service quality, and team performance.

Requirements/Skills :

• Minimum of 4 years’ experience in Tasheel and Tawjeeh operations. • Bachelor’s degree in Business Administration or a related field. • Fluent in Arabic and English – both spoken and written. • Strong leadership and communication skills. • Proven ability to multitask and handle problem-solving in a fast-paced environment. • Deep understanding of UAE government service systems and procedures.

Office girl

Office girl
Job Details :

• Organize and maintain office documents and files. • Preparation The Quotation • File physical and digital documents properly. • Scan, copy, and print documents as needed. • Ensure documents are labelled and easy to access. • Assist with general office tasks (e.g., answering phones, managing emails). • Keep track of document expiration dates and renewals. • Maintain a clean and organized office environment. • Help with other administrative tasks when required.

Requirements/Skills :

• High school diploma or equivalent. • Salary – Based On Experience • Basic computer skills (Microsoft Office). • Good organizational skills and attention to detail. • Ability to work independently and efficiently. • Strong communication skills.

School Cashier - August 2025

School Cashier - August 2025
Job Details :

Dubai British School Jumeira are currently recruiting for a number of administration professionals to become members of the admin team for the 2025-2026 Academic Year. This is a rare and exciting opportunity for suitably qualified professionals who are passionately innovative, cognitively agile and committed to continual professional learning. Successful candidates will become part of the team at DBS Jumeira and will be expected to embrace and live out our vision of “Enjoy, Aspire, achieve” whilst continually supporting the growth and development of our learning community within the world class facilities of the school. Our school is a place in which the learning of everyone is paramount to our day-to-day actions. We are an inclusive school that believes that all children can achieve when they are surrounded by caring, dedicated, hard-working professionals. Job Purpose To process all cash transactions accurately and efficiently in accordance with established policies and procedures. Key Relationships (Internal and External) Principal, CO finance team, Administration Key Accountabilities: • Tuition/ Other Fee Charging of fees and managing fee charging report. • Collect fees and follow up on unpaid fees. • Send Invoice and reminders to parents. • Provide reports on accounts receivable to the FM. • Collect fees for (Sports, After School Extracurricular activities, etc.) activities. • Record Keeping Maintain student fee records. • Maintain updated record of all bounced cheques and alert management of potential bad debts. • Maintain a log of post-dated cheques and ensure timely deposit to the bank. • Cash Handling Disburse appropriately approved petty cash and maintain an updated account of petty cash. • Maintain reports on fee collections through online, cheque, credit card, and cash. • Assist with implementing and maintaining internal financial controls and procedures.

Requirements/Skills :

Person Specification: Education: Bachelor’s Degree in the related industry-related subject area. Experience: Experience of working in a school or finance-related role Arabic/English Bilingual speaker would be a benefit Competencies: • Excellent command of the English language, both written and verbal. • Excellent telephone manner. • Highly organized and ability to work on own initiative and prioritize tasks. • Experienced in Microsoft packages. • Good-natured, well-groomed, and courteous. • Understanding of general reception tasks with excellent customer facing skills. • A multi-tasker able to support the Management Team with administration. • Ability to build personal relationships. • Understand data protection and confidentiality. • Ability to work to deadlines in a calm and confident manner when under pressure. Attributes: • Advanced ERP & Excel Exposure • Knowledge of IFRS • Communication & Time Management skills Attention to detail • Customer satisfaction oriented

Agent, Front Office

Agent, Front Office
Job Details :

Are you a customer service superstar? Do you enjoy working with attention to detail in a fast-moving environment? The Front Office Agent will be providing efficient solutions and services to all guests, offering information, and giving particular attention to all guests’ special requirements. The priority of this role will be to ensure all check-ins and check-outs run smoothly and that all cashiering transactions are processed promptly and correctly both during the day and night. Also, offering more personalized service by assisting the guests with their requests throughout their stay.

Requirements/Skills :

If you have a bachelor’s degree in Hospitality Management or either Front Office experience with a minimum of 2 years and worked as a Receptionist, Agent in Front Office, or Guest Service Agent in a similar position within the luxury property. Familiar with hotel reservations system as Opera or similar. A successful applicate must demonstrate a true passion for service delivery and have excellent communication skills. Due to guest demographics, being able to converse in Russian, Arabic, Chinese, Friend, or German is advantageous. Atlantis Dubai is an iconic entertainment destination comprised of two world-class resorts; Atlantis, The Palm and Atlantis, The Royal; offering an unbeatable opportunity for you to grow and develop in your career. Join a team that is adventurous, creative, warm-hearted and extroverted. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.

Administrative Assistant

Administrative Assistant
Job Details :

We are looking for a highly organized and detail-oriented Administrative Assistant to support our day-to-day operations, project coordination, and office administration. The ideal candidate will have experience in the fit-out or construction industry and a strong command of administrative and communication skills. Key Responsibilities: • ⁠Manage and maintain project documentation including BOQs, quotations, LPOs, and invoices • ⁠Coordinate with site teams, suppliers, and subcontractors for timely deliveries and updates • ⁠Support accounts with invoice tracking, and payment follow-ups • ⁠Organize company and project records; maintain document expiration logs and renewals • ⁠Handle day-to-day administrative activities including HR support and procurement • ⁠Prepare financial reports and assist with general accounting tasks • ⁠Schedule site visits, client meetings, and coordinate project timelines • ⁠Ensure office supplies and tools are managed efficiently Why Join Us? 1. ⁠Competitive salary 2. ⁠Friendly and supportive work environment 3. ⁠Opportunities for professional development and growth 4. ⁠Be part of a dynamic and creative team

Requirements/Skills :

1–2 years of administrative experience (preferably in fit-out, construction, or design) • ⁠Proficiency in MS Office (especially Excel and Word) • ⁠Strong communication, organizational, and multitasking abilities • ⁠Detail-oriented

Front Office Staff

Front Office Staff
Job Details :

Germantech Motors L.L.C is looking for a professional and presentable Front Office Staff to join our team. As the first point of contact for visitors and clients, the ideal candidate will play a key role in creating a welcoming and professional environment at our front desk. This position requires strong communication skills, a smart and confident presence, and the ability to handle administrative responsibilities efficiently.

Requirements/Skills :

• Female candidate required for the role, as per the company's front office staffing criteria. • Excellent communication skills in English (and Arabic is a plus), with the ability to interact professionally with clients, visitors, and staff. • Smart and professional appearance, with a confident and approachable demeanor suitable for a front-facing role. • Bachelor’s degree from a recognized institution.